Emers Vietnam

About this company

Emers Group was founded in 1997. Began in the commodity industry and diversified into businesses that include raw material trading, traditional media, digital media, e-literature, PR,…. The business in Emers Vietnam continued to grow, and in 2022, we acquired and launched several new Golf brands, such as Waac and G/Fore, with a variety of retail stores in HCMC. In 2023, we launched ON Running, a Swiss brand of running shoes and apparel.

Position: IT Admin Executive

This role provides administrative support to ensure the smooth execution of IT-related activities, including procurement coordination, financial reconciliation, documentation handling, and general administrative duties. The role also contributes to overall office operations by supporting shared administrative processes and coordination across departments.

Key responsibilities

Ensure accurate documentation and labeling

Manage all documentation (print product labels) related to IT procurement payment, vendor communications, and office-related administrative records to ensure accuracy, completeness, and compliance with internal procedures

Facilitate IT procurement, payment, and administrative processes

Collaborate with internal departments and external vendors to support IT procurement, payment processing, and related administrative workflows, ensuring requests and invoices are handled accurately and on time

Budget utilization and administrative tracking

Reconcile the monthly IT budget by tracking and reporting actual spending against planned budgets, while maintaining clear administrative records to support financial control and internal review.

Vendor contract and service administration

Assist in managing documentation for vendor contracts and service agreements, including drafting and reviewing, organizing, and maintaining contract files to ensure smooth execution and compliance with company policies.

Process improvement and automation

Proactively identify repetitive, Manual, or time-consuming tasks within IT and administrative workflows, and coordinate with relevant IT or Admin teams to automate or streamline processes, improving efficiency, accuracy, and service quality.

Office operations and cross-team coordination

• Support shared office administrative operations, including equipment coordination, facilities-related requests, and internal administrative processes that impact daily operations.
• Work closely with internal teams to ensure alignment between IT administrative activities and overall office operations.

Team collaboration and operational continuity

• Work constructively with members of the IT team and relevant administrative functions to ensure open communication, timely support, shared responsibilities, and continuity of operations.
• Provide backup support when needed to ensure smooth day-to-day operations across IT Admin and office administration functions.
• Perform other administrative or coordination tasks as assigned by management to support IT and office operations.

Successful applicant

• Fresh graduate or 1–2 years of experience in IT Admin, IT Support, or Office Admin roles.
• Educational background in IT or related fields.
• Basic understanding of IT systems, software, and administrative tasks.
• Basic communication skills and a friendly, service-oriented attitude. Good communication in English.
• Well-organized, careful, and willing to support multiple tasks.
• Proficient in MS Office; able to learn internal systems quickly.

Benefits

Income

• Competitive salary package, performance-based.
• Year-end bonus based on individual ability & the company’s performance.
• Other benefits in accordance with local labor law.

Workplace happiness

• Health check annually.
• Laptop (after probation).
• Staff purchase policy with a high discount.
• Monthly internal activities.
• Parking fee.

Professional development

• Nonstop development and sharing with the Headquarters and global team.
• Dedicated milestones & recognition with company growth & success.
• Travel frequently to meet with clients, attend industry events, and explore new business opportunities.

Recruitment process

CV Application → Interview with HR & Line Manager.

How to Apply

Send your CV to email hr@emers.com.vn with subject [Position] - [Full-name]